City Commission December Meetings (14th and 17th)

Published:

Two City Commission meetings this week. Our regular work session will be on Monday (the 14th) and our monthly voting meeting will be on Thursday (the 17th).

Here's the draft agenda for the month:

Questions and concerns can be either be sent to selluswilder@gmail.com or posted below . Citizen comments are also welcome at each meeting.

BOARD OF COMMISSIONERS December 17, 2009

SPECIAL MEETING 5:00 P.M. (EST)

315 WEST SECOND STREET

FRANKFORT, KY 40601

502/875-8500

1. INVOCATION Rev. Katherine Redmon, First

Presbyterian Church,

PLEDGE OF ALLEGIANCE John Hammond
ROLL CALL

MINUTES November 23, 2009 Regular Meeting

2. CEREMONIAL ITEMS

2.1 Presentation of 2009 Beautification Awards " Joy Jeffries, Executive Director, Frankfort/Franklin County Tourist and Convention Commission.

2.2 Presentation of a Plaque from Specialty Services regarding the Frankfort Trolley " Joy Jeffries, Executive Director, Frankfort/Franklin County Tourist and Convention Commission.

3. CITIZEN COMMENTS " Agenda items only

4. ORDINANCES

4.1 SECOND READING: An Ordinance to amend the City of Frankfort's Code of Ordinances " Chapter 150.05 " by amending the City of Frankfort's Property Maintenance Code; Section 101 " Subsections 101.4,101.7, 101.9, 101.10; Section 103 " Subsections 103.1; Section 104- Subsection 104.3; Section105 " Subsections 105.1 through 105.11; Section 106 " Subsections 106.1.1, 106.2, 106.2.1; section 107 " Subsections 107.1.5; 107.2.1; 107,2.2; 107.3, 107.7; Section 109 " Subsection 109.1; Section 202; Section 301 " Subsections 301.4, 301.4.1, 301.4.2, 301.4.3, 301.3.1; Section 302 " Subsections 302.3.2, 302.4, 302.10, 302.10.1, 302.10.2; Section 303 " Subsection 303.2; Section 304 " Subsection 304.1.1; Section 305 - Subsections 305.1.1, 305.3, 305.7; and by creating Section 111-Stop Work Orders- Subsections 111.1 through 111.4.

Purpose: To amend the City's Property Maintenance Code Sections 101; 103; 104; 105;

106;107;109; 202; 310 , 302; 303; 304; 305; and by creating Section 111-stop work orders, to make consistent with the 2009 International Property Maintenance Code.
Background: In September, staff and the City Commission discussed Property Maintenance Code concerns and it was supported to amend the city's property maintenance code to reflect the direction given from that meeting.
The primary changes to this code is to specify that governmentally owned property are not mandatory to comply, moved rental inspections from Section 105 to 301.4; created a dangerous structure or premises section in 107, created a time limit for boarded structures of 12 months(107.2.1); provide authority to disconnect utilities in cases of emergencies; changed time frame for buildings that stop construction to be secured or removed from 2 years to 12 months (109.1); created a stop work order section and with authority (111); created or amended definitions (202) for anchored, deterioration, equipment support, neglect, paved area, and public nuisance; removed section concerning public sidewalk maintenance and snow removal; specified cultivated plantings/gardens are to be maintained and may contain bamboo; amended motor vehicle section and removed junk vehicle section as recommended by county attorney, amended swimming pools, spas/hot tub enclosure and exemption, created an exterior structure " unsafe condition section (304.1.1); created an interior structure " unsafe condition section (305.1.1); specified that interior doors are to be properly maintained and secured; and specified when handrails and guards are required.

This Ordinance had its first reading on November 23, 2009.

Attachment:

Ordinance

Recommendation: Approval

Contact Person

Name: Gary Muller

Title: Director

Department: Planning and Building Codes

Phone: 502/875-8500

Email: gmuller@frankfort-ky.gov
4.2 SECOND READING: An Ordinance Amending Frankfort Code of Ordinances Chapter 91, Section 91.19, Sidewalk Construction and promulgating Section 91.21 Prohibiting Defacing, Damaging Or Destroying Sidewalks.
Purpose: This ordinance provides that the City shall maintain, repair and replace city sidewalks in accordance with the specifications approved by the Board of Commissioners and the Director of Public Works shall, annually, inspect all city sidewalks and develop a plan for approval by the Board of Commissioners providing for the repair or replacements of sidewalks. This ordinance also prohibits the defacing, damaging or destruction of city sidewalks.

Background: To pass an ordinance providing for the City to maintain, repair and replace city sidewalks in accordance with the specifications approved by the Board of Commissioners and the Director of Public Works shall, annually, inspect all city sidewalks and develop a plan for approval by the Board of Commissioners providing for the repair or replacements of sidewalks. This ordinance also prohibits the defacing, damaging or destruction of city sidewalks.

This Ordinance had its first reading on November 23, 2009.
Financial Analysis: The fiscal impact will depend upon the sidewalk replacement and repair program approved by the Board of Commissioners.

Recommendation: Approval

Attachment: Ordinance

Contact Persons:

Name: Rob Moore Jeff Hackbart Gary Muller

Title: City Solicitor Director Director

Department: Public Works Planning & Bldg Codes

Phone: 502/227-2271 502/875-8500 502/875-8500

Email: rmoore@hazelcox.com jhackbart@frankfort.ky.gov gmuller@frankfort.ky.gov

4.3 SECOND READING: An Ordinance amending Frankfort Code of Ordinances Chapter 37: Personnel; City Employees, Pay Plan Section 37.32, Biweekly Rates 37.34 and Positions For Sewer Department Section 37.35.
Purpose: To make modifications to the classification and compensation plan to reflect specific recommendations in the Mercer Report that was submitted to the Commission in July 2009. Modifications include the creation of new job classifications, as well as pay grade changes for some existing job classifications. Section 37.32 generally describes the pay plan, Section 37.34 lists job classifications and pay grades for departments under the General Fund, and Section 37.35 lists job classifications and pay grades for the Sewer Department.
Background: Mercer Group was hired by the City to evaluate departmental organizational structures and other classification/compensation issues. In a July 2009 report there were recommendations relating to several specific organizational issues, and the job classification and compensation changes they felt would be appropriate to modify. The changes included in this ordinance facilitate implementation of specific recommendations affecting 14 positions. The Mercer Report also made several general recommendations, and the necessary ordinance changes relating to those general recommendations will be presented to the Commission at a later date.
This Ordinance had its first reading on November 23, 2009.

Financial Impact: These changes to the classification plan and pay grade assignments are

necessary to implement approximately 14 salary changes recommended in the July 2009 Mercer

Report. All changes to specific employees resulting from the Mercer recommendations will be

submitted as part of the Personnel agenda at the December meeting. If increases are approved

effective January 5, 2010 the Fiscal Year 2010 costs (including benefits) would be:
General Fund: $7,500
Sewer Fund: $20,500

Recommendation: Approval

Attachment:

Ordinance

Contact Person

Name: Randy Donahue

Title: HR Director

Department: City Manager/Human Resources

Phone: 502/875-8500

Email: rdonahue@frankfort.ky.gov
4.4 FIRST READING: An Ordinance Amending Frankfort Code of Ordinances Chapter 40, Section 40.01, Procedure For Complaints Against Departments.
Purpose: This Ordinance amends the provisions of Section 40.01, Procedure For Complaints Against Departments of the Frankfort Code of Ordinances so that the provisions concerning complaints against members of the Police Department and the Fire Department are consistent with KRS 15.520 concerning complaints against Police Officers, and KRS 95.450 concerning discipline of members of the Police Department and the Fire Department.
Background: To amend the provisions of Section 40.01, Procedure For Complaints Against Departments so that the provisions concerning complaints against members of the Police Department and the Fire Department are consistent with KRS 15.520 concerning complaints against Police Officers, and KRS 95.450 concerning discipline of members of the Police Department and the Fire Department.

Recommendation: Approval

Attachment:

Ordinance

Contact Persons

Name: Mark Wlhoite Wallace Possich Rob Moore

Title: Chief Chief City Solicitor

Department: Police Fire

Phone: 502/875-8523 502/875-8556 502-227-2271

Email: mwilhoite@frakfort.ky.gov wpossich@frankfort.ky.gov rmoore@hazelcox.com

4.5 FIRST READING: An Ordinance Concerning Maintenance of Sidewalks.
Purpose: This ordinance provides that the individuals or entities owning property adjacent to public sidewalks or utility strips shall keep the public sidewalks and utility strips free of trash, debris, leaves, branches, snow and ice and other items or conditions that may interfere with the use of said public sidewalks and utility strips.
Background: This Ordinance provides that the individuals or entities owning property adjacent to public sidewalks or utility strips shall keep the public sidewalks and utility strips free of trash, debris, leaves, branches, snow and ice and other items or conditions that may interfere with the use of said public sidewalks and utility strips. The provision of the Property Maintenance Code that contained this requirement was recently deleted, and this ordinance is being added to the chapter of the Code of Ordinances that specifically deals with sidewalks. This ordinance will ensure that sidewalks are available for use by the public.

Recommendation: Approval
Attachment:

Ordinance

Contact Persons

Name: Jeff Hackbart Gary Muller Rob Moore

Title: Director Director City Solicitor

Department: Public Works Planning & Bldg. Codes

Phone: 502/875-8500 502/875-8500 502-227-2271

Email: jhackbart@frankfort.ky.gov gmuller@frankfort.ky.gov rmoore@hazelcox.com

4.6 FIRST READING: An Ordinance to amend the City of Frankfort's Code Of Ordinances " Chapter 152 " by amending the City of Frankfort's Zoning Regulations; Article 4 - Section 4.42 Government District "SG", Subsections 4.420, 4.422, and 4.424 of the City of Frankfort's Zoning Ordinance.
Purpose: To amend the City's Zoning Ordinance as recommended by the Frankfort/Franklin County Planning Commission and the Zoning Update Committee by amending Article 4- Section 4.42 Government District "SG", of the City of Frankfort's Zoning Ordinance.
Background: Staff has been reviewing the Government District requirements and determined that some minor changes are needed.

Specifically, the request is to amend the transfer of property from governmental owned to privately owned " that the zoning district will automatically revert back to the previously known zoning district, provided it is consistent with the adopted Comprehensive Plan; and should the former district not be known, or if it is not consistent with the Comprehensive Plan, then the Planning Commission shall hold a public hearing to determine the most appropriate zoning district for such property.

On September 24, 2009, the Zoning Update Committee reviewed the proposed text amendments and made suggested changes and additions and then recommended the proposed text amendment to be forwarded to the Planning Commission. The changes have been incorporated into this proposed text change.
On November 19, 2009, the Frankfort/Franklin County Planning Commission held a public hearing, closed the public hearing, approved the report as the summary, and voted unanimously for approval to recommend the City of Frankfort's Board of Commissioners to approve the proposed text amendment.
Financial Impact: none

Attachments:

Ordinance
The report submitted to the Planning Commission
Minutes of the November 19, 2009 Planning Commission meeting

Recommendation: Approval
Contact Person

Name: Gary Muller

Title: Director

Department: Planning and Building Codes

Phone: 502/875-8500

Email: gmuller@frankfort.ky.gov
ORDERS
None

6. RESOLUTIONS

6.1 Resolution Authorizing The Filing Of An Application For 2009 Renaissance On Main Grant Funds And Designating The Mayor To Execute All Documents Pertaining To The Application And Grant

Purpose: To authorize the filing of an application for 2009 Renaissance On Main grant funds and designating the Mayor to execute all grant related documents.

 

Background: The Department for Local Government and Renaissance On Main has requested grant applications from local government agencies for downtown improvement projects. Staff has approached Downtown Frankfort, Inc. and suggested Frankfort apply for funding to create a Revitalization Plan for the Second Street Corridor of South Frankfort ($16,000.00) and to update the Downtown Streetscape Plan ($4,000.00). A Resolution from the City is required as part of the full application package.
Financial Analysis: The City of Frankfort is not required to commit any matching funds.

Recommendation: Approval

Attachment:

Resolution

Contact:

Name: Maya DeRosa Rebecca Hall

Title: Planning Supervisor Grants Manager

Department: Planning City Manager

Phone: 5602/875-8500 502/875-8500

Email: mderosa@frankfort.ky.gov Rhall@frankfort.ky.gov

6.2 A Resolution Of The City Of Frankfort, Kentucky Requesting That The Kentucky Economic Development Finance Authority Issue Industrial Building Revenue Bonds To Finance An Industrial Building Project Within The City For Goodwill Industries Of Kentucky, Inc.

Purpose: To authorize support fro Goodwill Industries of Kentucky, Inc. in expanding operations in Frankfort by requesting the Kentucky Economic Development Finance Authority to issue industrial development bonds to finance the construction and equipping of a Goodwill Donation Center in Frankfort.

Background: Goodwill Industries of Kentucky, Inc. plans to expand operations in Frankfort by construction of a donation center at 1003 Vandalay Drive. The center is expected to cost $2,342,000, and to create twenty new jobs. In addition, the project will include an office for a workforce development professional to provide vocational counseling and job placement assistance, and office to provide placement assistance for individuals with special needs, and an office and meeting space for a government affairs specialist.

Financial Analysis: The adoption of this Resolution will not impose any liability upon the City, nor in any way affect the city's capacity to issue bonds or have any other adverse effect on the City.

Recommendation: Approval
Attachment:

Resolution
Letter from Wyatt, Tarrant & Combs

Contact Person

Name: Tony Massey

Title: City Manager

Department: City Manager

Phone: 502/875-8500

Email: amassey@frankfort.ky.gov

7. CONSENT CALENDAR

Items on the Consent Calendar are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Calendar and considered separately. The City Manager will read the items recommended for approval.
7.1 To authorize the bid award for sports equipment for the 2010 season (Parks & Recreation).
Purpose: The purpose of this item is to award the bid for sports equipment for the 2010 season.

Background: This is an annual bid process in which Parks and Recreation orders baseballs, catchers' face masks, leg guards, chest protectors, catchers' mitts, batting helmets, batters' tees, softballs, volleyball nets and balls, tennis nets and tennis balls, etc. These items are used for the youth baseball and softball leagues as well as the adult softball leagues, tennis and volleyball leagues. Bids were sent to four vendors with only one vendor responding. It is recommended that Shively Sporting Goods of Louisville, Kentucky, receive the bid award in the amount of $40,180.24

Financial Analysis: The total bid price is $40,180.24. There is $58,376 remaining in Account No. 100.81.54390.

Recommendation: Approval

Attachment:

Bid tab

Contact Person

Name: Jim McCarty

Title: Co-Director

Department: Parks, Recreation & Historic Sites

Phone: 502/875-8575

Email: JMcCarty@rrankfort.ky.gov

7.2 To authorize a bid award to Gooch Construction, Inc. to install sewers to service an unserved section of Indian Hills (Sewer Department).
Purpose: The purpose of this item is to consider a bid award to Gooch Construction, Inc. to construct sewers in an unsewered section of Indian Hills

Background: As part of the Consent Judgment the City agreed to execute two Supplemental Environmental Projects (SEP's). Sewering this unsewered section of Indian Hills was one of the SEP's in the Consent Judgment. Bids were received on December 2, 2009 and only two bidders responded. CANN-TECH, LLC recommends that the City award the contact to the lowest responsible bidder, Gooch Construction, Inc. in the amount of $134,514.00.
Financial Analysis: Funding is available in Account No. 300.68.54390.
Recommendation: Approval
Attachments:

Bid Tab
Engineer's Recommendation

Contact Person

Name: William R. Scalf, Jr., PE

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov
7.3 To authorize award of additional funds to the construction contract with Cleary Construction to install sewers along Jones Lane and replace Cedar Pump Station (Sewer Department).
Purpose: The purpose of this item is to consider adding additional funds, Change Order # 2, to the contract with Cleary Construction to install sewers along Jones Lane and replace Cedar Pump Station.

Background: In July 2009, a contract was entered into with Cleary Construction to install sewers along Jones Lane and replace Cedar Pump Station. In November 2009, Change Order # 1 was signed to include language required for ARRA funding.
Change Order # 2 covers additional costs for changes that were found during construction of the project. Details of changes are in the attachment.

The total contract amount is summarized below:

Original Contract $ 766,104

Change Order # 1 0

Change Order# 2 40,702
Revised Contract $ 806,806
Financial Analysis: Funds are available in Account No.300.68.54390.

Recommendation: Approval
Attachment:

Change Order No. 2

Contact Person

Name: William R. Scalf, Jr., PE

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov
7.4 To authorize an Agreement with Cattleman's Restaurant for the backbilling of unpaid sewer bills (Sewer Department).

Purpose: To approve an Agreement with Cattleman's Restaurant for them to pay for 6 months of backbilling. They are agreeing to pay the amount owed over a period of 10 months at no interest.

Background: During a routine review of customers being billed sewers, it was determined that Cattleman's Restaurant had not been added to sewer billing due to an error by their plumber in not scheduling a tap inspection.
Financial Analysis: This will collect $8,925.25 in backbilling

Recommendation: Approval

Attachment:

Agreement with Cattleman's Restaurant

Contact Person

Name: William R. Scalf, Jr., P.E.

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov
7.5 To authorize a bid award to Twin States Utilities to install sewers to service an unserved section of Westover Drive (Sewer Department).

Purpose: The purpose of this item is to consider a bid award to Twin States Utilities to construct sewers in an unsewered section of Westover Drive

Background: As part of the Consent Judgment the City agreed to execute two Supplemental Environmental Projects (SEP's). Sewering this unsewered section of Westover Drive was one of the SEP's in the Consent Judgment. Bids were received on December 3, 2009 and seven bidders responded. Kenvirons, Inc. recommends that the City award the contact to the lowest responsible bidder, Twin States Utilities, in the amount of $327,844.
Financial Analysis: Funding is available in Account No. 300.68.54390.

Recommendation: Approval
Attachments:

Bid Tab
Engineer's Recommendation

Contact Person

Name: William R. Scalf, Jr., PE

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov
7.6 To authorize award of an engineering contract to HMB Professional Engineers for the evaluation of a failing brick sewer on West Main Street (Sewer Department).
Purpose: The purpose of this item is to authorize a contract HMB Professional Engineers for the evaluation of a failing brick sewer on West Main Street.
Background: During a routine inspection the sewer department found a section of brick sewer collapsing near the intersection of West Main Street and Catfish Alley. This contract is to authorize HMB to study the issue and provide at least two alternate solutions along with cost estimates for each solution. This contract, for evaluation only, is for an amount not to exceed $ 55,500; design and construction services shall be negotiated after evaluation.
Financial Analysis: Funds are available in Account No.300.68.54390

Recommendation: Approval
Attachment:

Engineering Agreement

Contact Person

Name: William R. Scalf, Jr., PE

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov
7.7 To grant authorization to enter into a contract with Municipal Engineering Company for surveying services regarding Cove Springs and Penitentiary Branch " Stream Restoration Project through Kentucky Department of Fish and Wildlife Resources under Professional Services and designating the Mayor to execute all documents pertaining to this agreement (Parks and Recreation).
Purpose: The purpose of this item is to authorize the signing of the contract and to authorize the Mayor to enter into an agreement with Municipal Engineering Company for surveying services regarding Cove Springs and Penitentiary Branch " Stream Restoration Project through Kentucky Department of Fish and Wildlife Resources. The amount of the contract is not to exceed $18,500.00.

Background: The Kentucky Department of Fish and Wildlife Resources awarded funding to the City of Frankfort for a Stream Mitigation Project at Cove Springs. A portion of the grant funds must be spent on surveying of the project by a licensed surveyor. Municipal Engineering Company is knowledgeable about stream mitigation, familiar with the project at Cove Springs and has completed previous survey work on this project. With the Purchasing Agent's approval, staff requests to use Professional Services under the city's Purchasing Guidelines to contract with Municipal Engineering Company. The contract for services will be submitted by Municipal Engineering Company and reviewed by City Solicitor Rob Moore.
Financial Analysis: Funds for the contract are available in the Kentucky Fish and Wildlife Resources Stream Mitigation Grant in Account No. 100.01.22061
Recommendation: Approval
Attachments: None
Contact Persons

Name: Jim Parrish Rebecca Hall

Title: Co-director Grants Manager

Department: Parks & Recreation City Manager

Phone: 502/875-8575 502/875-8500

Email: jparrish@frankfort.ky.gov rhall@frankfort.ky.gov

7.8 To authorize of a bid award to Leak Eliminators, LLC to separate combined sewers in a portion of the Holmes Street Corridor (Sewer Department).

Purpose: The purpose of this item is to award a bid to Leak Eliminators, LLC to separate combined sewers in a portion of the Holmes Street Corridor.
Background: As part of the ongoing separation of combined sewers along Holmes Street, the next phase of the project is the separation of portions of the combined sewers in areas where the sewers cannot effectively carry the storm runoff. Bids were opened on November 12, 2009 and a total of nine bids were received. After evaluation of all the bids, HMB recommends award to the lowest responsible bidder, Leak Eliminators, LLC. Leak Eliminators bid was $1,712,399.75, of which $1,018.431.25 is sanitary sewers and $693,968.50 is storm sewers. An additional bid package for pavement and sidewalk repair will be advertised after the first of the year.

Financial Analysis: Funding is available in Account # 300.68.54390, Holmes Street Drainage Account, and Grants. Based upon the recommendation of the engineer, the award is in the amount of the base bid plus 20 percent, or $2,054,879.70, due to the considerable unknowns that are expected to be found during construction. This is not a funded project in this year's sewer budget, but with the favorable bids recently received, there should be funds available to cover the sewer portion of this project.
Recommendation: Approval
Attachments:

Engineer's Recommendation
Bid Tab

Contact Person

Name: William R. Scalf, Jr., PE Jeff Hackbart, PE

Title: Director Director

Department: Sewer Public Works

Phone: 502/875-2448 502/875-8500

Email: wscalf@frankfort.ky.gov jhackbart@frankfort.ky.gov
7.9 To authorize application for funded firefighter positions through the SAFER Act Grant Program (Fire).

Purpose: To authorize a grant application to DHS/FEMA for funding of five (5) vacant firefighter positions through the SAFER Grant.

Background: The 2009 "Staffing for Adequate Fire and Emergency Response" (SAFER) Grant will fund firefighter positions that are vacant for two full years at 100% of all salaries and benefits. Positions that became vacant between January 1, 2008 and October 31, 2009 are considered "laid off" positions under the provisions of the grant and those positions, if funded, require no commitment to the city after the two year funding period. Also, no city match is required. Of the nine vacancies currently existing in the department, five became vacant during the respective time frame. Applications are required to be submitted directly by the Fire Department.
Financial Analysis: No city match is required and five recruit firefighter positions will save the city an estimated $123,000 in overtime expense " 100% of salary and benefits will be funded by the grant.

Recommendation: Approval
Attachment:

2009 SAFER Grant criteria

Contact Person

Name: Wallace Possich

Title: Fire Chief

Department: Fire

Phone: 502/875-8511

Email: wpossich@frankfort.ky.gov
7.10 To establish and approve 2010-2011Season Pass and Daily Fee Rates for Juniper Hill Golf Course (Golf).

Purpose: To adopt 2010-2011Season Pass and Daily Fee Rate for Juniper Hill Golf Course.

Background: After presenting the first reading of the proposed 2010-2011 Juniper Hill

Golf Course rates during the November Work Session we received some feedback concerning the season pass rates. The season pass structure presented last month increased categories from $20 to $30 depending upon the amount of play within the category. However, explaining the rationale for the increase was confusing to some golfers. After discussing this with

golfers and staff we would like to resubmit the fees with an across the board $30 increase for each membership category. In addition we would like to remove the second half season pass rates. During the 2009 season we only sold 18 total second half passes and removing this option will simplify our pass structure and probably generate more income. The Parks & Recreation Advisory Board unanimously approved this fee structure last week at its board meeting.

Our 2009 play and revenue figures have been updated through November and you have those figures as well as some additional season pass information from different golf courses. In analyzing play the past two years we currently play just under 10,000 daily fee rounds, 2,000 charity & special event rounds, and season pass players account for 18,000 rounds annually. Daily greens fees have remained the same since 1999. With a $2 increase for nine holes and a $3 increase for 18 holes we should increase greens fees revenue $20,000 - $25,000 next year. We currently have over 300 season pass holders. The average season pass holder plays 60 rounds per year. By increasing passes $30, each season pass holder will pay an average of 50 cents more per round. This is a fairly modest increase yet it will generate almost $10,000 in additional season pass revenue which will go a long way toward paying off our new golf course improvements.

Financial Analysis: With the proposed fee structure and maintaining 2008-2009 play numbers, we should be able to increase annual golf course revenues $20,000-$35,000.
Recommendation: Approval
Attachments:

Proposed 2010 & 2011 Season Pass & Daily Fee Rates.
2006-2009 Juniper Hill Golf Course Financial Comparisons.
Additional Season Pass Information.
Comparable Golf Course Rates of Area Golf Courses.

Contact Person:

Name: Kirk Schooley

Title: PGA Golf Professional

Department: Juniper Hill Golf Course

Phone: 502/875-8559

Email: kschooley@frankfort.ky.gov
7.11. To authorize the mayor to sign a forty-eight month lease agreement for rental of a postage machine with Pitney Bowes (Finance).

Purpose: To authorize the mayor to sign a forty-eight month lease with Pitney Bowes for a postage machine rental.

Background: The City's current lease agreement with Pitney Bowes has expired and the City must execute a renewal agreement to retain the current price. Pitney Bowes will provide the City with an updated postage machine at our current lease price for the next forty-eight (48) months. The state contract number is C-04544745.

Financial Analysis: This lease will lock in the citys mailing equipment lease rates for forty-eight months. The cost will be based on the amount of postage used from the following accounts: 100.20.53255, 100.39.53255, 100.42.53255, 100.43.53255, 100.50.53255, 200.68.53255, 100.61.53255, 100.70.53255, and 100.80.53255.

Recommendation: Approval

Attachment:

Lease Agreement

Contact Person:

Name: Angie Disponette

Title: Purchasing Agent

Department: Finance

Phone: 502/875-8500

Email: adisponette@frankfort.ky.gov

7.12 Personnel Action Employee Department Effective Date Other

Reallocation/Re-class Cindy Perry Planning & BC 1-5-10 Change from Admin

Spec (71)

To Admin Aide (73)

Reallocation/Re-class Edith Noe Planning & BC 1-5-10 Change from Admin

Aide (73)

To Code Enforcement Tech (73)

Upgrade/Grade Chg. Robert Engle Planning & BC 1-5-10 Change Grade from

(82)

to (83) Code Enf

Supervisor

Upgrade/Grade Chg. Maya DeRosa Planning & BC 1-5-10 Change Grade from

(83) to (84) Planning

Supervisor

Reallocation/ Doug Young Finance 1-5-10 Change job title from

License Enf Off (71) to

License/Tax Enf Officer

(73)

Upgrade/Grade Daryl Hensley E911 1-5-10 Change job title from

Comm Director (85) to

E911 Director (86)

Reallocation/Re-class Chermie Maxwell Public Works 1-5-10 Change from Admin

Spec (71) to Admin Aide (73)

Reallocation/Re-class Dano Fey Sewer 1-5-10 Chg job title from

Pump Maint Supvr

(80) to Pump Maint

Superintenden(85)

Reallocation/Re-class Danny Hammond Sewer 1-5-10 Chg job title from

Pump Maint Supvr (80)

to Pump Maintenance

Superintendent (85)

Upgrade/Grade Chg Carol Atha Sewer 1-5-10 Change grade from

(73) to (75) Office

Manager

Attachments: None

Contact Person

Name: Randy Donahue

Title: Director

Department: Human Resources

Phone: 502/875-8500

Email: rdonahue@frankfort.ky.gov

8. BOARD APPOINTMENTS

8.1 Board of Ethics

Reappointment of Dawn B. Hale, for a term ending 12-31-12.

Attachments:

Letter of recommendation from Mayor Graham
Dawn Hale resume (to be provided)

9. ADJOURNMENT

Want to leave your comments?

Sign in or Register to comment.