City Commission - August Meetings and agendas

Published:

Here are the Frankfort City Commission's meeting dates for August, including our draft agenda for the month.

Unles noted otherwise, all of our meetings are held at 5:00 at City Hall (315 W. Second Street). All of our meeting are open to the public, and citizen comments are welcomed at the beginning of each meeting.

August 9
Work Session
We'll be discussing a budget amendment to facilitate a new recycling company here in Franklin County, as well as our draft agenda for our August 23 voting meeting. We'll also be discussing animal control and our contract with the Franklin County Humane Society, as well as downtown parking and sidewalks. It's not on the agenda, but In light of the recent shootings in Frankfort, I've also informed our City Manager and Police Chief that I expect to discuss public safety concerns as well. Please note that this meeting will essentially start early, at 4:45 pm (in order to hold a first reading for the budget amendment).

August 23
Voting Meeting
See our full draft agenda posted below.

As always, questions and comments are welcomed at selluswilder@gmail.com

Sellus Wilder
Frankfort City Commissioner

SPECIAL MEETING
August 9, 2010
BOARD OF COMMISSIONERS
4:45 P.M. (EDT)
315 WEST SECOND STREET
FRANKFORT, KY 40601
502/875-8500
1.
CALL TO ORDER/ROLL CALL
2.
FIRST READING: An Ordinance amending Ordinance No. 8, 2010 Series appropriating
the revenue to be received by the City of Frankfort for Fiscal Year 23010-2011.
Purpose: An Ordinance appropriating the revenue to be received by the City of Frankfort
for the 2010 - 2011 Grant Allocations from a Community Development Block Grant totaling
$1,000,000.00.
Background: In May 2010 the City Commission authorized the Bluegrass ADD to apply
for a Community Development Block Grant for Economic Development funds to allow
CCEIDA to purchase and lease equipment to Mountain Valley Recycling. The grant has
recently been approved and the funds need to be appropriated into the budget.
Financial Analysis: Grant funds totaling $1,000,000.00 will be appropriated into the
budget for the above referenced project. This grant does not require a match from the
city.
Recommendation: Approval
Attachment:
Ordinance
Contact:
Name:
Steve Dawson
Rebecca Hall
Title:
Finance Director
Grants Manager
Department:
Finance Dept.
City Manager
Phone:
502/875-8500
502/875-8500
Email:
Sdawson@frankfort.ky.gov
Rhall@frankfort.ky.gov
3.
ADJOURNMENT

AGENDA
WORK SESSION
August 9, 2010
BOARD OF COMMISSIONERS
5:00 P.M. (EDT)
315 WEST SECOND STREET
FRANKFORT, KY 40601
502/875-8500
CALL TO ORDER/ROLL CALL
CITIZEN COMMENTS
DISCUSSION ITEM
Continuation of discussion of downtown issues " John Gray
Discussion of Humane Society animal control activities
DISCUSSION OF TENTATIVE AGENDA
CITY MANAGER REPORTS/STAFF COMMENTS
OLD BUSINESS
NEW BUSINESS
ADJOURNMENT

BOARD OF COMMISSIONERS
August 23, 2010
REGULAR MEETING
5:00 P.M. (EDT)
315 WEST SECOND STREET
FRANKFORT, KY 40601
502/875-8500
1.
INVOCATION
PLEDGE OF ALLEGIANCE
John Hammond
ROLL CALL
MINUTES
2.
CEREMONIAL ITEMS
3.
CITIZEN COMMENTS
4.
ORDINANCES
4.1
SECOND READING: An Ordinance amending Ordinance No. 8, 2010 Series appropriating the
revenue to be received by the City of Frankfort for Fiscal Year 23010-2011.
Purpose: An Ordinance appropriating the revenue to be received by the City of Frankfort
for the 2010 - 2011 Grant Allocations from a Community Development Block Grant totaling
$1,000,000.00.
Background: In May 2010 the City Commission authorized the Bluegrass ADD to apply for
a Community Development Block Grant for Economic Development funds to allow CCEIDA
to purchase and lease equipment to Mountain Valley Recycling. The grant has recently been
approved and the funds need to be appropriated into the budget.
Financial Analysis: Grant funds totaling $1,000,000.00 will be appropriated into the budget for
the above referenced project. This grant does not require a match from the city.
This Ordinance had its first reading on August 9, 2010.
Recommendation: Approval
Attachment:
Ordinance
Contact:
Name:
Steve Dawson
Rebecca Hall
Title:
Finance Director Grants Manager
Department:
Finance Dept.
City Manager
Phone:
502/875-8500
502/875-8500
Email:
Sdawson@frankfort.ky.gov
Rhall@frankfort.ky.gov
4.2
FIRST READING:An Ordinance to amend the City of Frankfort's Code of Ordinances " Chapter
152 " by amending the City of Frankfort's Zoning Regulations; Article 4 - Section 4.248 Central
Business District Sign Regulations of the City of Frankfort's Zoning Ordinance.
Purpose: To amend the City's Zoning Ordinance as recommended by the Frankfort/Franklin
County Planning Commission and the Zoning Update Committee by amending Article 4 - Section
1
4.24 Central Business District (CB), Subsection 4.248 Central Business District Sign Regulations of
the City of Frankfort's Zoning Ordinance.
Background:
Staff has prepared a text amendment to The City of Frankfort's Zoning
Regulations - of Article 4- Permitted Uses " Section 4.24 Central Business District (CB), Subsection
4.248 Central Business District Sign Regulations of the City of Frankfort's Zoning Ordinance.
Specifically, the request is to amend the text to add procedures for staff review and approval for
sign placement when no lintel or transom exists on the building and to amend the process for
hanging signs to allow staff review and approval when specific criteria is met.
On March 25, 2010, the Zoning Update Committee reviewed the proposed text amendments
and recommended the proposed text amendment to be forwarded to the Planning Commission.
On June 24, 2010, the Frankfort/Franklin County Planning Commission held a public hearing,
closed the public hearing, approved the report as the summary, and voted unanimously for
approval to recommend the City of Frankfort's Board of Commissioners to approve the proposed
text amendment.
Financial Impact: none
Attachments:

Ordinance

Report submitted to the Planning Commission

Minutes of the June 24, 2010 Planning Commission meeting
Recommendation: Approval
Contact Person
Name:
Gary Muller
Title:
Director
Department:
Planning and Building Codes
Phone:
502/875-8500
Email:
gmuller@frankfort.ky.gov
4.3
FIRST READING: An Ordinance to amend the City of Frankfort's code of ordinances " chapter
152 " by amending the city of frankfort's zoning regulations; article 17 " architectural review board "
sections 17.10-design guidelines for exterior remodeling, subsection 2 " siding; and subsection 9 "
site features (e) awnings of the city of frankfort's zoning ordinance.
Purpose: To amend the City's Zoning Ordinance as recommended by the Frankfort/Franklin
County Planning Commission and the Zoning Update Committee by amending Article 17 "
Architectural Review Board " Sections 17.10-Design Guidelines for Exterior Remodeling,
Subsection 2 " Siding; and Subsection 9 " Site Features (E) Awnings of the City of Frankfort's
Zoning Ordinance.
Background: The City of Frankfort Planning Staff is requesting approval of a text amendment to
Article 17- Architectural Review Board " Sections 17.10-Design Guidelines for Exterior Remodeling,
Subsection 2 " Siding and Subsection 9 " Site Features (E) Awnings of the City of Frankfort's
Zoning Ordinance.
Specifically, the request is to add that rough-sawn wood, diagonally oriented wood or plywood
siding (i.e. T-111) is inappropriate material for exterior walls except for accessory structures at or
less than 120 square feet in size; and that flame retardant canvas or similar material can be an
acceptable material for awnings.
On March 25, 2010, the Zoning Update Committee reviewed the proposed text amendments
2
and recommended the proposed text amendment to be forwarded to the Planning Commission.
On June 24, 2010, the Frankfort/Franklin County Planning Commission held a public hearing,
closed the public hearing, approved the report as the summary, and voted unanimously for
approval to recommend the City of Frankfort's Board of Commissioners to approve the proposed
text amendment.
Financial Impact: none
Attachments:

Ordinance

Report submitted to the Planning Commission

Minutes of the June 24, 2010 Planning Commission meeting
Recommendation: Approval
Contact Person
Name:
Gary Muller
Title:
Director
Department:
Planning and Building Codes
Phone:
502/875-8500
Email:
gmuller@frankfort.ky.gov
4.4
FIRST READING: An Ordinance to amend the City of Frankfort's Code of Ordinances " Chapter
152 " by amending the City of Frankfort's Zoning Regulations; Article 4 - Section 4.248 Central
Business District Sign Regulations of the City of Frankfort's Zoning Ordinance.
Purpose: To amend the City's Zoning Ordinance as recommended by the Frankfort/Franklin
County Planning Commission and the Zoning Update Committee by amending Article 4- Permitted
Uses " Section 4.24 Central Business District (CB), Subsection 4.248 Central Business District
Sign Regulations of the City of Frankfort's Zoning Ordinance.
Background:
Staff has prepared a text amendment to The City of Frankfort's Zoning
Regulations - of Article 4- Permitted Uses " Section 4.24 Central Business District (CB), Subsection
4.248 Central Business District Sign Regulations of the City of Frankfort's Zoning Ordinance.
Specifically, the request is to amend the text to add procedures for staff review and approval for
sign placement when no lintel or transom exists on the building and to amend the process for
hanging signs to allow staff review and approval when specific criteria is met.
On March 25, 2010, the Zoning Update Committee reviewed the proposed text amendments
and recommended the proposed text amendment to be forwarded to the Planning Commission.
On June 24, 2010, the Frankfort/Franklin County Planning Commission held a public hearing,
closed the public hearing, approved the report as the summary, and voted unanimously for
approval to recommend the City of Frankfort's Board of Commissioners to approve the proposed
text amendment.
Financial Impact:
Attachments:

Ordinance

Report submitted to the Planning Commission

Minutes of the June 24, 2010 Planning Commission meeting
Recommendation: Approval
3
Contact Person
Name:
Gary Muller
Title:
Director
Department:
Planning and Building Codes
Phone:
502/875-8500
Email:
gmuller@frankfort.ky.gov
5.
ORDERS
6.
RESOLUTIONS
6.1
Resolution authorizing the filing of an application for 2010 TE-21 grant funds and designating the
Mayor to execute all documents pertaining to this grant.
Purpose: To authorize the filing of an application for 2010 TE-21 grant funds and designating
the Mayor to execute all grant related documents.
Background: Kentucky Transportation Cabinet accepted Intent to Apply applications from local
government agencies from June 1, 2010 to July 31, 2010. The City of Frankfort submitted the
Intent to Apply form and has now been invited to submit a full application for funding. Downtown
Frankfort, Inc. would like to apply for funds to complete downtown Streetscape Improvements.
The amount requested will be $285,045.00 and Downtown Frankfort, Inc. is requesting an in-kind
match of $71,261.00 from the City for this project. The match can be cash or in-kind. A city Sewer
Project on the 100 block of West Main Street and a city sidewalk project on East Broadway could
be used as match. A Resolution from the City is required as part of the full application package.
Financial Analysis: The City will be responsible for the 20% match for this project which can be in
in-kind labor. A city Sewer Project on the 100 block of West Main Street and a city sidewalk
project on East Broadway could be used as match.
Recommendation:
Approval
Attachment:
Resolution
Contact:
Name:
Kelly Everman
Rebecca Hall
Title:
Executive Director Grants Manager
Department:
Downtown Frankfort, Inc.
City Manager
Phone:
502/223-2261
502/875-8500
Email:
info@downtownfrankfort.com Rhall@Frankfort.ky.gov
6.2
Resolution authorizing the filing of an application for 2010 TE-21 grant funds and designating the
Mayor to execute all documents pertaining to this grant.
Purpose: To authorize the filing of an application for 2010 TE-21 grant funds and designating
the Mayor to execute all grant related documents.
Background: Kentucky Transportation Cabinet accepted Intent to Apply applications from
local government agencies from June 1, 2010 to July 31, 2010. The City of Frankfort submitted
the Intent to Apply form and has now been invited to submit a full application for funding. RJ
Corman Railroad, Inc. would like the city to apply for funds to complete paint and rehab the historic
Broadway Bridge in Downtown Frankfort. A Resolution from the City is required as part of the full
application package.
Financial Analysis: If the project is eligible and the Commission decides to go forward with
the full application the local match would be 20% of the project costs. Total project estimate is
4
$6,200,000.00. The local match requirement would be $1,240,000.00 which could be cash or in-
kind. RJ Corman Railroad will be responsible for the local match.
Recommendation:
Approval
Attachment:
Resolution
Contact:
Name:
Rebecca Hall
Title:
Grants Manager
Department:
City Manager
Phone:
502/875-8500
Email:
Rhall@Frankfort.ky.gov
6.3
Resolution authorizing the filing of an application for 2010 TE-21 grant funds and designating the
Mayor to execute all documents pertaining to this grant.
Purpose: To authorize the filing of an application for 2010 TE-21 grant funds for a walking trail
and designating the Mayor to execute all grant related documents.
Background: Kentucky Transportation Cabinet accepted Intent to Apply applications from local
government agencies from June 1, 2010 to July 31, 2010. The City of Frankfort submitted the
Intent to Apply form and has now been invited to submit a full application for funding. In November
2006, the City Commission gave a mandate to "WalkBike Frankfort,' a citizen's group, to consult
the public on ways to make Frankfort a more pedestrian and bicycle-friendly community. The
Downtown/KSU Trail was ranked second highest on the list of priorities just below the Wilkinson
Pedestrian/Bike Facilities which we received a 2008 TE Grant to accomplish this task. Parks and
Recreation feels much of the work for this trail can be accomplished in house. They would like to
apply for TE funding for work materials and work that cannot be accomplished in house.
Financial Analysis: The City will be responsible for the 20% match for this project which can be
in in-kind labor. If the Commission decides to go forward with the full application the local match
would be 20% of the project costs. A portion of this project can be done with city resources. The
remainder of the project cost estimate is $130,000.00. Transportation Enhancement funds will be
utilized for $104,000.00 or 80%. The remainder will be done with in-kind labor and equipment.
Recommendation:
Approval
Attachment:
Resolution
Contact:
Name:
Jim Parrish/Jim McCarty
Rebecca Hall
Title:
Co-Directors
Grants Manager
Department:
Parks, Recreation and Historic Sites City Manager
Phone:
502/875-8575
502/875-8500
Email:
Jparrish@frankfort.ky.gov
Rhall@Frankfort.ky.gov
jmccarty@frankfort.ky.gov
5
7. CONSENT CALENDAR
Items on the Consent Calendar are considered to be routine by the Board of Commissioners and will be
enacted by one motion and one vote. There will be no separate discussion of these items unless a Board
member so requests, in which event the item will be removed from the Consent Calendar and considered
separately. The City Manager will read the items recommended for approval.
7.1
To authorize the Mayor to sign the Investment Agency Agreement for the Workers Compensation
Fund with Farmers Bank and Capital Trust Company (Finance).
Purpose: The contract establishes investment guidelines for the City of Frankfort's Workers
Compensation Fund.
Background: This contract establishes investment guidelines to insure that the Workers
Compensation principle fund balance is protected.
Financial Analysis: No Cost Impact
Recommendation: Approval
Attachments:
Farmers Bank and Capital Trust Company/ Investment Agency Agreement
(Workers Compensation Fund)
Letter from Farmers Bank
Contact Person:
Name:
Stephen R. Dawson
Title:
Director
Department:
Finance
Phone:
502/875-8500
Email:
sdawson@frankfort.ky.gov
7.2
To authorize the Mayor to sign the Investment Agency Agreement for the Health Care Fund with
Farmers Bank and Capital Trust Company (Finance).
Purpose: The contract establishes investment guidelines for the City of Frankfort's Health Care
Fund.
Background: This contract establishes investment guidelines to insure that the Health Care
principle fund balance is protected.
Financial Analysis: No Cost Impact
Recommendation: Approval
Attachments:
Farmers Bank and Capital Trust Company/ Investment Agency Agreement (Health
Care Fund)
Letter from Farmers Bank
Contact Person:
Name:
Stephen R. Dawson
Title:
Director
Department:
Finance
Phone:
502/875-8500
Email:
sdawson@frankfort-ky.gov
6
7.3
To authorize the execution of a contract between the City of Frankfort and Cathy Falconer
concerning the enforcement and collection activities for the accounts of individuals or entities doing
business in the City that have failed to: a) obtain a City business license, b) file the required tax
returns with the City, c) pay occupational license fee and net profits tax, and/or d) submit other
required documentation to the City Finance Department (Finance).
Purpose: The execution of a contract between the City of Frankfort and Cathy Falconer
concerning the enforcement and collection activities for the accounts of individuals or entities doing
business in the City that have failed to: a) obtain a City business license, b) file the required tax
returns with the City, c) pay occupational license fee and net profits tax, and/or d) submit other
required documentation to the City Finance Department. Ms. Falconer, a Kentucky licensed
attorney, has agreed to perform such services for the amount of $30.00 an hour.
Background: The City experiences a number of delinquencies and failures to comply with respect
to its ordinances requiring the payment of occupational license fee and net profits tax, and wishes
to contract with Falconer in order to collect delinquent occupational license fee and net profits
tax and to enforce compliance with the requirement to pay same. Falconer has provided these
services to the City since January of 2010 and has been very effective in reducing the number
of individuals and entities doing business in Frankfort without the required business license, the
number of delinquent accounts and in collecting a substantial amount of delinquencies for the City.
Financial Analysis: The estimated cost is less than $20,000 per year. Funds are available in
Account No. 100-20-53265.
Recommendation: Approval
Attachment:

Agreement
Contact Persons
Name:
Steve Dawson
Robert C. Moore
Title:
Director
City Solicitor
Department:
Finance
Phone:
502/875-8500
502/227-2271
Email:
sdawson@frankfort.ky.gov rmoore@hazelcox.com
7.4
To authorize award of an Engineering Agreement for performing an Energy and Green House Gas
Assessment for the Cardinal Hills Project (Sewer Department)
Purpose: The purpose of this item is to consider awarding an Engineering Agreement to O'Brien
& Gere Engineers, Inc. (OBG) to perform an Energy and Green House Gas Assessment.
Background: The Sewer Department recently completed the construction of the Cardinal Hills
Pump Station. This station utilized Variable Frequency Drives (VFD's) and to evaluate the effective
saving in energy consumption and the corresponding impact on green house gas emissions OBG
will be reviewing energy consumption for the past 18 to 24 months.
Additionally the Sewer Department is preparing to perform pipe repairs to address inflow &
infiltration (I&I) in the Cardinal Hills collection system. As part of OBG's assessment, they will
also evaluate in the impact of the I&I reduction on energy consumption at the pump station and
associated green house gas emissions. Based upon limited research, neither OBG nor the Sewer
Department can find where an evaluation of an I&I project's impact on energy consumption has
never been performed.
The Sewer Department recommends that the project be awarded to O'Brien & Gere Engineers, Inc.
for a lump sum amount of $5,000.00.
7
Financial Analysis: Funds are available in Sewer Account No. 200.68.53265
Recommendation: Approval
Attachment:
Engineering Services Agreement (Waiting on signed agreement
from engineer)
Contact Person
Name:
William R. Scalf, Jr., PE
Title:
Director
Department:
Sewer
Phone:
502/875-2448
Email:
wscalf@frankfort.ky.gov
7.5
To authorize declaring the Old Lawrenceburg Road sewer collapse an emergency, ratify an
emergency Purchase Order with C.C. Moore Company, Inc., and approve an additional Purchase
Order with C.C. Moore Company, Inc. (Sewer Department).
Purpose: Declare the Old Lawrenceburg Road sewer collapse an emergency, ratify an emergency
Purchase Order with C.C. Moore Company, Inc. and approve an additional Purchase Order with
C.C. Moore Company, Inc.
Background: In February 2010 the Sewer Department was informed of sewage coming out of
the ground in the location of Todd Street and Old Lawrenceburg Road. Upon investigation it was
determined that a section of old concrete pipe had collapsed and had clogged the line and sewage
was discharging from our system. An emergency Purchase Order to C.C. Moore Company, Inc.
in the amount of $50,000 was prepared under the City's existing unit price equipment contract
to replace the section of collapsed pipe. Since the original collapse, two additional sections of
concrete pipe have collapsed and are in the process of being replaced. The Department has
expended the entire original emergency Purchase Order and estimates an additional $50,000 will
be needed to complete the repairs.
A total of approximately 800 feet of concrete pipe will be replaced when this emergency repair is
complete.
Financial Analysis: Funds are available in Account No. 300.68.53250.
Recommendation: Ratification of the original Purchase Order and approval of a second Purchase
Order in the amount of $50,000.
Attachments: N/A
Contact Person
Name:
William R. Scalf, Jr., PE
Title:
Director
Department:
Sewer
Phone:
502/875-2448
Email:
wscalf@frankfort.ky.gov
7.6
Authorization to include additional construction line items and description details in the contract with
Leak Eliminators for the Indian Hills I & I Reduction Project (Sewer Department)
Purpose: The purpose of this item is to consider adding additional construction line items and
description details, Change Order # 1, to the contract with Leak Eliminators to evaluate and
8
rehabilitate sanitary sewer lines in the Indian Hills Neighborhood.
Background: In May 2010, a contract was entered into with Leak Eliminators to evaluate and
rehabilitate sanitary sewer lines as part of the Indian Hills I & I Reduction Project. Upon start
of the project, it was discovered that several additional construction line items would need to be
added to the contract language in order to produce a construction pay request that adequately
reflects work in the field.
Change Order # 1 does not change the total contract cost and will only add construction line items
or description details to the contract.
The total contract amount is summarized below:
Original Contract
$432,388.00
Change Order # 1
0
Revised Contract
$432,388.00
Financial Analysis: N/A
Recommendation: Approval
Attachment:

Change Order No. 1 (to be provided)
Contact Person
Name:
William R. Scalf, Jr., PE
Title:
Director
Department:
Sewer
Phone:
502/875-2448
Email:
wscalf@frankfort.ky.gov
7.7
Authorization to amend a professional service contract to Burgess & Niple for engineering services
and creation of construction drawings for the Indian Hills I & I Reduction Project. (Sewer
Department)
Purpose: The purpose of this item is to consider amending a contract with Burgess & Niple to
provide engineering services and construction drawings associated with the Indian Hills I & I
Reduction Project.
Background: In December 2007 the Sewer Department accepted Statements of Qualifications
from engineering firms for prequalification into the Wet Weather Program. The Sewer Department
received Statements of Qualifications from 27 firms. Upon review of the Statements of
Qualifications, a short-list of 3 firms was interviewed for the Indian Hills I & I Reduction Project.
Three members of the Sewer Department participated in the interviews of the short-listed firms.
Based upon qualifications and the time schedule associated with the project, the sewer department
recommended that the project be awarded to Burgess & Niple.
In June 2010, Burgess & Niple was contracted to assist in bidding and contract administration for
the Indian Hills I & I Reduction Project. This amendment is to retain Burgess & Niple to provide
engineering services and construction drawings associated with the project. The cost associated
with Amendment #1 is to be billed hourly at an amount not to exceed $60,000.
Original Contract
$21,000
Amendment # 1
$60,000
9
Total Contract
$81,000
Financial Analysis: Funds are available in Account No. 695.00.51100.
Recommendation: Approval
Attachment:

Amendment No. 1 (to be provided)
Contact Person
Name:
William R. Scalf, Jr., PE
Title:
Director
Department:
Sewer
Phone:
502/875-2448
Email:
wscalf@frankfort.ky.gov
7.8
Authorization to amend a professional service contract with O'Brien & Gere for required field
activities associated with the Wilkinson Street SSO Study (Sewer Department).
Purpose: The purpose of this item is to consider amending a contract with O'Brien & Gere
to perform a field activities associated with a Study of the direct upstream and downstream
sewershed surrounding SSO #21 " Wilkinson Blvd.
Background: SSO #21 " Wilkinson Blvd has been a historic problem spot in the sewer system.
Located in the Combined Sewer System, there are a range of factors contributing to the overflow
which has made it difficult to address including, but not limited to, pipe capacity, upstream and
downstream CSO points, and flooding. Elimination of SSO #21 was negotiated in the Consent
Judgment for December 2010; however, recent delays in review of the Interim Long Term Control
Plan have delayed the Sewer Department's ability to move forward with Design for Elimination.
The proposed Amendment #1 will allow O'Brien & Gere to perform field activities necessary to
complete a Study that will allow the Sewer Department to continue to move forward as much as
possible towards Design on the project.
The cost associated with Amendment #1 is to be billed hourly at an amount not to exceed $39,000.
Original Contract
$50,000
Amendment # 1
$39,000
Total Contract
$89,000
Financial Analysis: Funds are available in Sewer Account No. 695.00.51100
Recommendation: Approval
Attachment:

Amendment #1 (to be provided)
Contact Person
Name:
William R. Scalf, Jr., PE
Title:
Director
Department:
Sewer
Phone:
502/875-2448
Email:
wscalf@frankfort.ky.gov
7.9
To authorize approval of a change order request for Gooch Construction, Inc. on the Indian Hills
Supplemental Environmental Project (SEP) (Sewer Department).
10
Purpose: The purpose of this item is to consider adding additional construction funds, Change
Order # 1, to the contract with Gooch Construction, Inc. to install a low pressure sewer system for
the Indian Hills Supplemental Environmental Project (SEP).
Background: In January 2010, a contract was entered into with Gooch Construction, Inc. to install
a low pressure sewer system to service an unserved section of the Indian Hills Neighborhood.
Upon inspection of the project, it was discovered that electric disconnect boxes and flushing
connections need to be added to the outside of each low pressure pump to meet the revised low
pressure standards of the Frankfort Sewer Department. The disconnect boxes and flushing valves
were not included in the original bid.
The total contract amount is summarized below:
Original Contract
$134,514.00
Change Order # 1
17,500.00
Revised Contract
$152,014.00
Financial Analysis: Funds are available in Account No. 695.00.51100
Recommendation: Approval
Attachment:

Change Order No. 1 (to be provided)
Contact Person
Name:
William R. Scalf, Jr., PE
Title:
Director
Department:
Sewer
Phone:
502/875-2448
Email:
wscalf@frankfort.ky.gov
7.10 To authorize an amendment to a professional service contract to Burgess & Niple for engineering
services and creation of construction drawings for the Cardinal Hills Sewer Rehabilitation Project
(Sewer Department).
Purpose: The purpose of this item is to consider amending a contract with Burgess & Niple to
provide engineering services and construction drawings associated with the Cardinal Hills Sewer
Rehabilitation Project.
Background: In December 2007 the Sewer Department accepted Statements of Qualifications
from engineering firms for prequalification into the Wet Weather Program. The Sewer Department
received Statements of Qualifications from 27 firms. Upon review of the Statements of
Qualifications, a short-list of 3 firms was interviewed for the Cardinal Hills Sewer Rehabilitation
Project. Three members of the Sewer Department participated in the interviews of the short-listed
firms.
Based upon qualifications and the time schedule associated with the project, the sewer department
recommended that the project be awarded to Burgess & Niple.
In June 2010, Burgess & Niple was contracted to assist in bidding and contract administration for
the Cardinal Hills Sewer Rehabilitation Project. This amendment is to retain Burgess & Niple to
provide engineering services and construction drawings associated with the project. The cost
associated with Amendment #1 is to be billed hourly at an amount not to exceed $54,000.
11
Original Contract
$21,400
Amendment # 1
$54,000
Total Contract
$75,000
Financial Analysis: Funds are available in account 695.00.51100.
Recommendation: Approval
Attachment:

Amendment No. 1 (to be provided)
Contact Person
Name:
William R. Scalf, Jr., PE
Title:
Director
Department:
Sewer
Phone:
502/875-2448
Email:
wscalf@frankfort.ky.gov
7.11 To authorize filing of condemnation action to obtain easement and real property for location of
sewer lines and pump station (Sewer).
Purpose: To obtain authorization to file condemnation actions I the event that the City of Frankfort
is unable to negotiate the purchase of an easement and real property for the location of sewer lines
and a pump station in connection with the Jim Beam sewer project.
Background: The Jim Beam project is on a very tight time frame and negotiations will need to be
resolved quickly. The sewer Department is requesting authorization to file condemnation actions to
obtain the needed easements and real property in the event the negotiations are unsuccessful.
Financial Analysis: The fiscal impact upon the Sewer Department's budget is difficult to predict
because the Court assigned Commissioners will initially determine the amount to be paid by
the City of Frankfort for the necessary easement and real property, with the final amount to be
determined in the litigation process. Additionally, the Sewer Department is still in negotiations with
the affected landowners.
Recommendation: Approval
Attachments: None
Contact Person
Name:
William R. Scalf, Jr., P.E.
Title:
Director
Department:
Sewer
Phone:
502/875-2448
Email:
wscalf@frankfort.ky.gov
7.12 To authorize purchase of property and easement from Virgil O. Barnard III and Carla Barnard,
husband and wife, and signing related documents, with said property to be used by the Sewer
Department to install a sewer line and pump station for the east Frankfort Project (Sewer).
Purpose: To authorize purchase of property and easement from Virgil O. Barnard III and Carla
Barnard, husband and wife, and signing all related documents, with said property to be used
by the Sewer Department to install a sewer line and pump station for the east Frankfort Project.
Background: Purchase of this property will enable the Sewer Department to install a pump station
and related lines for the East Frankfort Project that is expected to mitigate 6 SSO's for the Consent
12
Judgment. The property is approximately 2 acres and 1500 feet of easement. The cost is $40,000
for the acquisition plus $20,000 for replacement of horse fencing.
Financial Analysis: The cost of the property is $40,000 plus $20,000 for fencing replacement to
be paid from Account No. 300.68.54390 and Account No. 695.00.51100.
Recommendation: Approval
Attachments:

Deed of Conveyance - Draft

Contact Documents - Draft
Contact Person
Name:
William R. Scalf, Jr., P.E.
Rob Moore
Title:
Director
City Solicitor
Department:
Sewer
Phone:
502/875-2448
502/227-2271
Email:
wscalf@frankfort.ky.gov
rmoore@hazelcox.com
7.13 Personnel Action
Employee
Department
Effective Date Other
Appointment Brad E. Parker
Public Works
8/24/10
Public Works Tech I
Sanitation
Retirement
William D. Riley
Police
8/31/10
Patrol Officer III (authorize
Payment for
accrued leave)
Attachment:
William D. Riley retirement letter
Contact Person
Name:
Randy Donahue
Title:
Director
Department:
Human Resources
Phone:
502/875-8500
Email:
rdonahue@frankfort.ky.gov
8.
BOARD APPOINTMENTS
9.
OLD BUSINESS
10.
NEW BUSINESS
11.
ADJOURNMENT
13

Want to leave your comments?

Sign in or Register to comment.