Our next voting meeting is this coming Monday (Jan. 25), 5:00 pm at City Hall. Citizen comments are always welcomed. Our full agenda is posted below.

Please feel free to send any questions or concerns to selluswilder@gmail.com.

Thanks,
Sellus

BOARD OF COMMISSIONERS January 25, 2010

REGULAR MEETING 5:00 P.M. (EST)

315 WEST SECOND STREET

FRANKFORT, KY 40601

502/875-8500

1. INVOCATION Rev. Sandra Murphree First

United Methodist Church,

PLEDGE OF ALLEGIANCE John Hammond
ROLL CALL

MINUTES December 14, 2009 Special Meeting; December 14, 2009 Work Session; December 17, 2009 Special Meeting;

December 22, 2009 Special Meeting

January 11, 2010 Work Session

2. CEREMONIAL ITEMS

2.1 The VFW Post 4075 has selected Officer Russell Persons and E911 Dispatcher Brandon McClain as the recipients of their annual Public Safety Awards. Roy Pulliam will present the awards.

3. CITIZEN COMMENTS
4. ORDINANCES

4.1 SECOND READING: An Ordinance Amending Frankfort Code of Ordinances Chapter 40, Section 40.01, Procedure for Complaints Against Departments.
Purpose: This Ordinance amends the provisions of Section 40.01, Procedure For Complaints Against Departments of the Frankfort Code of Ordinances so that the provisions concerning complaints against members of the Police Department and the Fire Department are consistent with KRS 15.520 concerning complaints against Police Officers, and KRS 95.450 concerning discipline of members of the Police Department and the Fire Department.
Background: To amend the provisions of Section 40.01, Procedure For Complaints Against Departments so that the provisions concerning complaints against members of the Police Department and the Fire Department are consistent with KRS 15.520 concerning complaints against Police Officers, and KRS 95.450 concerning discipline of members of the Police Department and the Fire Department.

This Ordinance had its first reading on December 17, 2009.

Recommendation: Approval

Attachment:

Ordinance

Contact Persons

Name: Mark Wlhoite Wallace Possich Rob Moore

Title: Chief Chief City Solicitor

Department: Police Fire

Phone: 502/875-8523 502/875-8556 502-227-2271

Email: mwilhoite@frakfort.ky.gov wpossich@frankfort.ky.gov rmoore@hazelcox.com

4.2 SECOND READING: An Ordinance Concerning Maintenance of Sidewalks.
Purpose: This ordinance provides that the individuals or entities owning property adjacent to public sidewalks or utility strips shall keep the public sidewalks and utility strips free of trash, debris, leaves, branches, snow and ice and other items or conditions that may interfere with the use of said public sidewalks and utility strips.
Background: This Ordinance provides that the individuals or entities owning property adjacent to public sidewalks or utility strips shall keep the public sidewalks and utility strips free of trash, debris, leaves, branches, snow and ice and other items or conditions that may interfere with the use of said public sidewalks and utility strips. The provision of the Property Maintenance Code that contained this requirement was recently deleted, and this ordinance is being added to the chapter of the Code of Ordinances that specifically deals with sidewalks. This ordinance will ensure that sidewalks are available for use by the public.

This Ordinance had its first reading on December 17, 2009.

Recommendation: Approval
Attachment:

Ordinance

Contact Persons

Name: Jeff Hackbart Gary Muller Rob Moore

Title: Director Director City Solicitor

Department: Public Works Planning & Bldg. Codes

Phone: 502/875-8500 502/875-8500 502-227-2271

Email: jhackbart@frankfort.ky.gov gmuller@frankfort.ky.gov rmoore@hazelcox.com

4.3 SECOND READING: An Ordinance to amend the City of Frankfort's Code Of Ordinances " Chapter 152 " by amending the City of Frankfort's Zoning Regulations; Article 4 - Section 4.42 Government District "SG", Subsections 4.420, 4.422, and 4.424 of the City of Frankfort's Zoning Ordinance.
Purpose: To amend the City's Zoning Ordinance as recommended by the Frankfort/Franklin County Planning Commission and the Zoning Update Committee by amending Article 4- Section 4.42 Government District "SG", of the City of Frankfort's Zoning Ordinance.
Background: Staff has been reviewing the Government District requirements and determined that some minor changes are needed.

Specifically, the request is to amend the transfer of property from governmental owned to privately owned " that the zoning district will automatically revert back to the previously known zoning district, provided it is consistent with the adopted Comprehensive Plan; and should the former district not be known, or if it is not consistent with the Comprehensive Plan, then the Planning Commission shall hold a public hearing to determine the most appropriate zoning district for such property.

On September 24, 2009, the Zoning Update Committee reviewed the proposed text amendments and made suggested changes and additions and then recommended the proposed text amendment to be forwarded to the Planning Commission. The changes have been incorporated into this proposed text change.
On November 19, 2009, the Frankfort/Franklin County Planning Commission held a public hearing, closed the public hearing, approved the report as the summary, and voted unanimously for approval to recommend the City of Frankfort's Board of Commissioners to approve the proposed text amendment.
This Ordinance had its first reading on December 17, 2009.

Financial Impact: none

Attachments:

Ordinance
The report submitted to the Planning Commission
Minutes of the November 19, 2009 Planning Commission meeting

Recommendation: Approval
Contact Person

Name: Gary Muller

Title: Director

Department: Planning and Building Codes

Phone: 502/875-8500

Email: gmuller@frankfort.ky.gov
5. ORDERS

5.1 An order designating authorized representatives to sign the Kentucky Pollution Discharge Elimination System (KPDES) permit, the Discharge Monitoring Reports (DMR's) and other wastewater permits, applications, reports and documents as required by the Commonwealth of Kentucky.

Purpose: The purpose of this Order is to give designated individuals authorization to sign certain documents required by the Commonwealth of Kentucky Energy and Environment Cabinet.

Background: The Commonwealth of Kentucky Energy and Environment Cabinet requires certain authorized signatures on various wastewater permits, applications and reports, including reports required to be submitted pursuant to the Consent Judgement to be entered into between the City and the EEC. This order authorizes the Director, the Deputy Director of Operations, the Deputy Director of the Collection System and the Wet Weather Coordinator of the Sewer Department, as representatives of the City, to sign the Kentucky Pollution Discharge Elimination System (KPDES) Permit, the Discharge Monitoring Reports (DMR's) and other wastewater permits, applications, reports and documents as required by the Commonwealth of Kentucky.
Recommendation: Approval
Attachment:

Order

Contact Person:

Name: William R. Scalf, Jr., PE

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov

6. RESOLUTIONS

6.1 Resolution approving and authorizing an Assistance Agreement between the City of Frankfort, Kentucky and the Kentucky Infrastructure Authority to provide up to $800,000.00 loan funds for Wastewater System Improvements.

Purpose: The purpose of this item is to consider authorizing an Assistance Agreement between the City of Frankfort and the Kentucky Infrastructure Authority for loan funds through the American Recovery and Reinvestment Act for the Jones Lane Pump Station project and to authorize the Mayor to sign all documents pertaining to this Assistance Agreement.

Background: The Jones Lane Pump Station project has been previously approved by the Board of Commissioners in the June regular meeting. However, in a letter dated July 7, 2009 the city was invited to apply for KIA loan funds of up to $800,000.00 for this project through the American Recovery and Reinvestment Act. This funding will come to the city in the form of a 3% loan and 50% of the loan is forgivable. An Assistance Agreement between the City and the Kentucky Infrastructure Authority is required for the funding.
Financial Analysis: Funding for this project is available in Account No. 690.00.51100; however, these funds should ultimately reduce the cost of the project to the city by 50%.

Recommendation: Approval
Attachment:

Resolution

Contact Person

Name: William R. Scalf, Jr., PE Rebecca Hall

Title: Director Grants Manager

Department: Sewer City Manager

Phone: 502/875-2448 502/875-8500

Email: wscalf@frankfort.ky.gov rhall@frankfort.ky.gov
6.2 A Resolution to Adopt the Frankfort / Franklin County Kentucky Riverfront Development Plan.
Purpose: A Resolution to support the efforts of the Frankfort Riverfront Development Committee.
Background: At the November 11, 2009 community meeting with JJR Consultants, the City Commission was requested to go on record supporting the Riverfront Development Plan. As noted in the Resolution, this is the result of a three-year effort. It is requested the Board of Commissioners adopt this Resolution supporting the Riverfront Plan.
Recommendation: Approval
Attachment:

Resolution

Contact Person:

Name: Tony Massey

Title: City Manager

Department: City Manager

Phone: 502/875-8500

Email: Amassey@frankfort.ky.gov

6.3 Resolution authorizing the filing of an application for 2010 Preserve America Grant funds and designating the Mayor to execute all documents pertaining to the application and grant.




Purpose: To authorize the filing of an application for 2010 Preserve America grant funds and designating the Mayor to execute all grant related documents.

Background: The National Park Service has requested grant applications from local government agencies for Historic Preservation projects to promote America's Heritage and Cultural Assets. Staff has approached Downtown Frankfort, Inc. and the Frankfort/Franklin County Tourism and Convention Commission and suggested Frankfort apply for funding to create Way Finding Signage in Frankfort. A Resolution from the City is required as part of the full application package.

Financial Analysis: There is a 50/50 match requirement. With $20,000.00 from the City's Municipal Aid Fund and other projects that can be utilized as match the total project will be $100,000.00. (see Funding Budget Spreadsheet)
Recommendation: Approval

Attachments:

Resolution
Funding Budget

Contact:

Name: Rebecca Hall Maya DeRosa

Title: Grants Manager Planning Supervisor

Department: City Manager Planning

Phone: 502/875-8500 502/875-8500

Email: Rhall@frankfort.ky.gov mderosa@frankfort.ky.gov
7. CONSENT CALENDAR

Items on the Consent Calendar are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Calendar and considered separately. The City Manager will read the items recommended for approval.
7.1 To authorize the submission of application to the Department of Defense and State of Kentucky for obtaining surplus property and authorize the Mayor to sign all related documents (Police).

Purpose: Requesting authorization to submit an application to the Department of Defense and State of Kentucky to allow the Frankfort Police Department to obtain surplus property and authorize the Mayor to sign all related documents.
Background: This agreement would allow the Department to obtain vehicles, equipment and accessories from the State of Kentucky and the Department of Defense.

Financial Analysis: None, other than possible shipping or transportation to site of pick up.

Recommendation: Approval

Attachments:

Department of Defense 1033 Program Agreement
State of Kentucky 1033 Program Plans Policy and
Procedures

Law Enforcement Agency Application for Participation

Contact Person:

Name: Mark Wilhoite

Title: Chief of Police

Department: Police

Phone: 502/875-8523

Email: mwilhoite@frankfort.ky.gov

7.2 To authorize a solid waste disposal contract extension to BFI Waste Systems, Inc. (Public Works).
Purpose: The purpose of this item is to consider a solid waste disposal contract extension to BFI Waste Systems, Inc. for an additional five-year term.
Background: Frankfort currently collects residential solid waste and hauls the waste directly to the Benson Valley Landfill in Franklin County. The city's contract with BFI expires on 12/31/10 and the city has the option to extend the agreement an additional 5 years. The proposed disposal rate would increase 2% in 2010 and 5% for the remaining four years of the contract. The 2009 rate is $20.30/ton plus a $1.75/ton environmental fee.
Financial Analysis: Funds are budgeted in the Sanitation Division's operating budget for the disposal of solid waste (Account No. 100.65.53295).
Recommendation: It is recommended that the city extend the solid waste disposal contract with BFI for an additional five year term.

Attachment:

BFI Contract

Contact Person:

Name: Jeff Hackbart

Title: Director

Department: Public Works

Phone: 502/875-8500

Email: jhackbrt@frankfort.ky.gov
7.3 To award an Engineering Services Agreement to BTM Engineering, Inc. for the Safe Routes to School Sidewalk Improvement Project (Public Works).

Purpose: To award an Engineering Services Agreement to BTM Engineering, Inc. for the Safe Routes to School Sidewalk Improvement Project.

Background: The City of Frankfort accepted a Safe Routes to School Grant for $89,185 on 9/27/09. This Grant is to fund sidewalk improvements for the following schools: Elkhorn Elementary, Elkhorn Middle, Wilkinson Street School, Frankfort High/Middle School, and Collins Lane Elementary. The Safe Routes to School Grant will be used to install and repair sidewalks to enable students to walk or bike to school. Engineering services are required to prepare the plans, specifications, and oversight to meet the Grant requirements. Upon ranking the six firms submitting qualifications, it is recommended that the city enter into an engineering agreement with BTM to complete the work.

Financial Analysis: Funds are available in the amount of $23,500 for this professional service agreement with BTM Engineering, Inc in the Municipal Aid Account (No. 535.00.51100). The Safe Routes to School Grant is reimbursed 100% and requires no city match.

Recommendation: Approval

Attachment:

Agreement

Contact Persons

Name: Jeff Hackbart Rebecca Hall

Title: Director Grants Manager

Department: Public Works City Manager

Phone: 502/875-8500 502/875-8500

Email: jhackbart@frankfort.ky.gov rhall@frankfort.ky.gov

7.4 To authorize the award of additional funds to the construction contract with Cleary Construction to install sewers along Jones Lane and replace Cedar Pump Station. (Sewer Department)

Purpose: The purpose of this item is to consider adding additional funds, Change Order # 3, to the contract with Cleary Construction to install sewers along Jones Lane and replace Cedar Pump Station.

Background: In July 2009, a contract was entered into with Cleary Construction to install sewers along Jones Lane and replace Cedar Pump Station. In November 2009, Change Order # 1 was signed to include language required for ARRA funding. Change Order # 2 covered additional costs for changes that were found during construction of the project.

This Change Order is the result of a recommendation made by the Frankfort Plant Board to revise our power from 480 volt to 240 volt. While this is an additional construction cost, the Plant Board indicates that there will be significant long term energy savings.

The total contract amount is summarized below:

Original Contract $ 766,104

Change Order # 1 0

Change Order # 2 40,702

Change Order # 3 6,350

Revised Contract $813,156

Financial Analysis: Funds are available in Account No. 300.68.54390.

Recommendation: Approval
Attachment:

Change Order No. 3

Contact Person

Name: William R. Scalf, Jr., PE

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov
7.5 To authorize reducing funds to the construction contract with Herrick Company, Inc. to rehabilitate clarifiers at the Wastewater Treatment Plant (Sewer Department).
Purpose: The purpose of this item is to consider reducing funds to the construction contract with Herrick Company, Inc. to rehabilitate clarifiers at the Wastewater Treatment Plant.

Background: In May 2009, a contract was entered into with Herrick Company, Inc. to rehabilitate clarifiers at the Wastewater Treatment Plant.

Change Order # 1 covers changes in the project that created an overall reduction in the cost of the project. Details of changes are in the attachment.

The total contract amount is summarized below:

Original Contract $ 241,738

Change Order # 1 - 9,028

Revised Contract $ 232,710
Financial Analysis: This is a reduction in the contract amount.

Recommendation: Approval
Attachment:

Change Order No. 1

Contact Person

Name: William R. Scalf, Jr., PE

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov
7.6 To grant authorization to pay for demolition of one house by Coulter Building Corporation and their sub-contractors for the HOME Holmes Street Rehabilitation Project (Grants Manager).

Purpose: The purpose of this item is to authorize payment for demolition of one house by Coulter Building Corporation and their sub-contractors for the HOME Holmes Street Rehabilitation Project for the City. The amount of the demolition work is estimated to be $5,800.00 is the attached bid tabulation.

Background: HOME Consultant Kriss Lowry and Associates, Inc. received bids for demolition and construction for the Holmes Street Project and Coulter Building Corporation had the winning bid. All bids were over the regular Kentucky Housing Corporation cap of $60,000.00 per house, however, the City requested KHC waive the cap due to the area need. The waiver was granted with the understanding that KHC funds will be used for construction and the City of Frankfort will make payment for the demolition of current properties. (Contracts for the demo/construction are made between the contractor and property owner.)

Financial Analysis: Funds for the construction are available in the HOME funding from the Kentucky Housing Corporation. The demolition funds will be used from Account No. 530.00.51100.

Recommendation: Approval

Attachment:

Bid Analysis

Contact Person

Name: Rebecca Hall

Title: Grants Manager

Department: City Manager

Phone: 502/352-2076

Email: rhall@frankfort.ky.gov
7.7 To authorize award of additional funds to the engineering contract with Webster Environmental Associates for bidding documents and services related to the Odor Study of West Frankfort (Sewer Department).
Purpose: The purpose of this item is to consider adding additional funds, Amendment # 1, to the contract with Webster Environmental Associates for bidding documents and services related to the Odor Study of West Frankfort.

Background: In January 2008 a contract was entered into with Webster Environmental to study odor issues from the sewers west of the Kentucky River for Frankfort. This study identified odor issues and proposed possible solutions. This amendment would assist the sewer department through bidding alternatives for mitigation of the odor issues.

The total contract amount is summarized below:

Original Contract $ 42,800

Amendment # 1 11,784

Revised Contract $ 54,584

Financial Analysis: Funds are available in Account No. 200.68.53265

Recommendation: Approval
Attachment:

Amendment No. 1

Contact Person

Name: William R. Scalf, Jr., PE

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov
7.8 To add funding to contract with H&A Resources, Inc. for the disposal of dewatered biosolids from the Wastewater Treatment Plant (Sewer Department).
Purpose: To increase funding with H&A Resources, Inc. (H&A) for the disposal of dewatered biosolids from the Wastewater Treatment Plant.

Background: Background: The Sewer Department must dispose of approximately 5,000 wet tons (5,800 cubic yards) of dewatered biosolids annually from the Wastewater Treatment Plant. In September 2008 a contract was awarded to H&A Resources, Inc. in the amount of $107,085 to cover the cost of one year of disposal. This material is to be land farmed by H&A in conformance with all applicable state and federal regulations. This contract was awarded for a period of 5 years and will expire in 2013 with additional funding budgeted annually for each of the remaining 3 years. This abstract will approve adding funds to cover the second year of biosolids disposal.
Financial Analysis: Funds are available in Account No. 300.68.53295. Annual cost to the Department is estimated at $113,000.

Recommendation: Approval

Attachments: None
Contact Person

Name: William R. Scalf, Jr., PE

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov
7.9 To authorize additional funding to Engineering Services Agreement with DLZ Kentucky, Inc. for professional services related to the Sewer Department Wet Weather Program and the recently negotiated Consent Judgment with the Kentucky Environmental and Public Protection Cabinet (Sewer Department).
Purpose: To increase funding to DLZ Kentucky, Inc. for professional services related to the Sewer Department Wet Weather Program and the recently negotiated Consent Judgment with the Kentucky Environmental and Public Protection Cabinet.
Background: In June 2007 the City entered into a contract with DLZ Kentucky to provide professional engineering services related to the Sewer Department Wet Weather Program and the recently negotiated Consent Judgment with the Kentucky Environmental and Public Protection Cabinet. The additional funds will be used in a variety of tasks to assist the Sewer Department in executing projects, managing tasks and assist with scheduling. The additional funding, in the amount not to exceed $250,000 will be used throughout the remainder of the calendar year.

Financial Analysis: Funds are available in Account No. 300.68.54390.

Recommendation: Approval
Attachments: None

Contact Person

Name: William R. Scalf, Jr., PE

Title: Director

Department: Sewer

Phone: 502/875-2448

Email: wscalf@frankfort.ky.gov
7.10 To authorize the Mayor to sign the Collateral/Surety Agreement with American Founders Bank (Finance).

Purpose: The contract insures that all funds on deposit are continuously secured by collateral or a surety bond as provided by KRS 41.240.

Background: This contract is to insure that all funds on deposit are continuously secured

by collateral or a surety bond. This is to comply with the request from the CTM annual audit dated 6-30-08.
Financial Analysis: No Cost Impact

Recommendation: Approval

Attachment:

American Founders Bank/ Surety Agreement

Contact Person:

Name: Stephen R. Dawson

Title: Finance Director

Department: Finance

Phone: 502/875-8500

Email: sdawson@frankfort-ky.gov
7.11 To authorize the Mayor to sign a Mutual Aid Agreement with the Kentucky National Guard (Boone National Guard Center) (Fire Department).

Purpose: To authorize the Mayor to sign a Mutual Aid Agreement with the Kentucky National Guard (Boone National Guard Center) for emergency response to incidents occurring on base.

Background: This is an updated agreement to one executed years ago regarding emergency response to Boone National Guard Center which is located within the city limits. This agreement confirms that City of Frankfort emergency response agencies will be the primary responders to any emergency incident occurring on their property.

Financial Analysis: None
Recommendation: Approval

Attachment:

Agreement

Contact Person

Name: Wallace Possich Deron Rambo

Title: Chief Emergency Preparedness Coordinator

Department: Fire Fire

Phone: 502/875-8511 5025/352-2064

Email: wpossich@frankfort.ky.gov drambo@frankfort.ky.gov
7.12 To authorize the Mayor to sign a contract between SpyGlass Group, Inc., and the City of Frankfort (IT & Finance).

Purpose: To authorize the Mayor to sign a contract between SpyGlass Group, Inc and the City of Frankfort.

Background: The Spyglass Group, Inc. an Ohio Corp. is a telecommunications auditor that analyzes all accounts for charges due to oversights, double billing, closed accounts, etc. The City of Frankfort would like to utilize their services for such error for the benefit of recovering lost money from previous billing and savings in the future.

Financial Analysis: The only cost the city would incur is fifty percent of any refund, credit, or compensation received relating to past services or charges in the cost recovery section of the audit. There is a service elimination and cost reduction savings section that requires twelve times the monthly cost reduction received by the city.

Recommendation: Approval

Attachment:

Contract

Contact Persons:
Name: Julsun Pacheco Bobby Ripy Angie Disponette
Title: IT Manager GIS Analyst Purchasing Agent/Deputy Finance Director
Department: IT IT Finance
Phone: 502/352-2266 502/352-2267 502/875-8500
Email: jpacheco@frankfort.ky.gov bripy@frankfort.ky.gov adisponette@gfrankfort.ky.gov

7.13 To authorize an application for Targeted Highway Safety Mini Grant funds and authorizing the Mayor to sign all grant-related documents (Police Department).
Purpose: The purpose of this item is to authorize filing an application for Targeted Highway Safety Mini Grant funding, a part of the Governor's Highway Safety Program.
Background: The mission of this grant is to plan and execute a comprehensive traffic safety program to reduce the number of fatalities and injuries on Kentucky's roadways, utilizing present and potential resources on the local, state and national levels. The Governor's Highway Safety Program coordinates highway safety programs focused on public outreach and education, enforcement, promotion of new safety technology, integration of public health strategies and techniques, advocacy for traffic safety issues, and collaboration with state and local governments. The City of Frankfort has been selected to be a recipient of a $30,000.00 Mini-Grant for a six-month period to run from April 1, 2010 through September 30, 2010.
Financial Analysis: The Police Department will be reimbursed for manpower overtime and use of equipment while participating in this program. The total grant request for 2010 will not exceed $30,000.00.

Recommendation: Approval

Attachments: None

Contact Person:

Name: Chief Walter M. Wilhoite Rebecca A. Hall

Title: Chief of Police Grants Manager

Department: Police City Manager

Phone: 502/875-8523 502/875-8500

Email: mwilhoite@frankfort.ky.gov rhall@frankfort.ky.gov

7.14 Personnel Action Employee Department Effective Date Other

Appointment Robert Prewitt Public Works 1-26-10 Senior Engineer

Promotion Robert Peterson Sewer 1-26-10 From Senior

Engineer to Deputy

Director of

Collections

Attachments: None

Contact Person

Name: Randy Donahue

Title: Director

Department: Human Resources

Phone: 502/875-8500

Email: rdonahue@frankfort.ky.gov

8. BOARD APPOINTMENTS

8.1 Frankfort Housing Authority

Reappoint Walter Hammond, for a four-year term ending 1-29-14

Attachment:

Letter of recommendation from Mayor Graham
Walter Hammond resume

9. OLD BUSINESS

None


10. NEW BUSINESS

10.1 To authorize the filing of condemnation action to obtain easement and real property for location of sewer lines and pump station (Sewer).

Purpose: To obtain authorization to file condemnation actions in the event that the City of Frankfort is unable to negotiate the purchase of an easement and real property for the location of sewer lines and a pump station in connection with the 421 sewer expansion project.
Background: The City of Frankfort has obtained a number of easements from homeowners in order to upgrade its sewer system out US 421 in Franklin County, Kentucky. The City of Frankfort is still negotiating with several landowners to purchase easements and real property for the location of sewer lines and a pump station. The Sewer Department is requesting authorization to file condemnation actions to obtain the needed easements and real property in the event that the negotiations are unsuccessful.

Financial Analysis: The fiscal impact upon the Sewer Department's budget is difficult to predict because the Court assigned Commissioners will initially determine the amount to be paid by the City of Frankfort for the necessary easement and real property, with the final amount to be determined in the litigation process. Additionally, the Sewer Department is still in negotiations with the affected landowners.
Recommendation: Approval

Attachments: None

Contact Person:

Name: Bill Scalf

Title: Director

Department: Sewer

Phone: 502/875/2448

Email: Wscalf@frankfort.ky.gov

10.2 To approve the Memorandum of Agreement between Kentucky State University and the City of Frankfort concerning parking adjacent to the former Paul Sawyier Library Building, and authorize the Mayor to sign same (City Manager).
Purpose: To obtain the approval from the Board of Commissioners to enter into a Memorandum of Agreement with Kentucky State University authorizing the use certain parking spaces adjacent to the former Paul Sawyier Library Building and to authorize the Mayor to sign the Memorandum of Agreement.
Background: Kentucky State University purchased the former Paul Sawyier Library Building from the City of Frankfort, and will need to obtain additional parking spaces from the City in order to fully utilize the building. The property purchased from the City by Kentucky State University has 17 parking spaces and Kentucky State University wishes to obtain 20 more parking spaces.

Financial Analysis: There will be no fiscal impact upon the City because the parking spaces to be used by Kentucky State University pursuant to the Memorandum of Agreement are not revenue generating parking spaces.
Recommendation: Approval

Attachment:

Memorandum of Agreement

Contact Person

Name: Tony Massey

Title: City Manager

Department: City Manager

Phone: 502/875-8500

Email: Amassey@frankfort.ky.gov

11. ADJOURNMENT